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Our user-friendly system allows you to drag and drop controls onto a form quickly and easily. You’ll get a wide range of preset controls from our control library. Each control is customizable with corresponding properties such as dates, times, names, etc.
Creating a form has never been easier. Specifically designed to be clear and visually explanatory you will intuitively move through the selection of controls, dragging and dropping the ones that you need into the form area. In just a few seconds, you will have an electronic form on the cloud that can be accessed and edited by relevant people. There’s no need to run around the office trying to follow a paper trail.
Rethink Workflow supports more than 20 types of validation, from indicating a required field to optional choices and validating a credit card number. This will save you time and reduce delays caused by missing or incorrect information. Rethink Workflow will guide users with interactive prompts to help with correct editing for each section of the form. At the same time our system will validate the information at every stage.
From the most basic to the most advanced, we provide you with a large number of field types for you to select from. This means that once you’ve chosen a control to add to your form you can then edit the properties to suit your specific needs.
We took an innovative approach to designing workflows. Our workflow system is comprised of various states and transitions. States signify the status of the document at a particular time and transitions represent the actions that move the document between states. To facilitate a continuous and interactive workflow, we allow users to view the state and transitions of a document.
Add and arrange states or transitions quickly and easily with our drag and drop function. Easily select the blocks from our control library to build and design your workflow for improved efficiency.
Have you ever run into trouble with changing a form and/or a policy? Or do you need to create different forms and workflow for each department or group of users? Rethink Workflow supports variant cloning so you can easily duplicate a form that needs to be processed by multiple users.
Unlike most other systems, Rethink Workflow allows you to publish a workflow that’s publically accessible or strictly protected for internal employees only. With just a few clicks you can set or change the authority and permissions of any forms to help secure confidentiality and sensitive information at different states of workflow.
Rethink Workflow provides powerful alerts, prompts, and triggers to quickly gather valid information. Keep everyone involved in the process informed with email alerts to assist the whole team’s coordination and improve response time. You can even include any field values in the email subject or body to guide and direct responses.
Rethink Workflow has an easy to use Permission Editor that helps you to control what users can see and do on each state of a document. This prevents any user from accessing information that is not relevant to them and protects your confidential data.
Each field can be marked as read-only, editable, or hidden for a particular role on a particular state. For example, the comment field is only visible when the document is in the Pending Approval state so only the Supervisor can edit it. In Approved or Rejected state, the comment field is visible but not editable. This detailed level of permission is a valuable feature for managing and monitoring information output.
Apply specific permissions to the document owner, groups, individuals, and departments. Where work functions overlap or when across the board collaboration is required you can use a combination of permissions. Rethink Workflow supports complex permissions like ‘Only Managers of Human Resources department can edit this field’ or ‘Only people belonging to this ad-hoc committee can take Approve action’. This makes it easy for everyone involved to understand and focus only on items they have permission to edit.
At various states of a document’s process, specific actions are assigned to each state. For example, the Owner can press Submit when a document is in the Created state but can't press Approve or Reject in Pending Approval state. This allows only managers to have certain controls over specific documents.
With a single click, you can make a workflow available for internal or external uses. Users can start creating and submitting documents directly from their computers, tablets, or smart-phones.
From your inbox page, you’ll get a quick view of all pending items and know what state each document is at. You’ll be able to manage your workload more effectively and keep on top of deadlines.
Simply enter a keyword and click search, to bring up all relevant documents in a comprehensive search result. You’ll be saving yourself an enormous amount of time not having to sift through individual files.
Rethink Workflow allows you to track your progress and history of your documents. Our tracking system is an effective way for you to evaluate the efficiency, effectiveness, user interaction and responsiveness of your workflow. View your history to identify areas for improvement in order to improve your workflow performance.