Why Rethink Workflow?

Improve Productivity

Chasing paper documents around the office and constantly explaining process slows your workflow. With Rethink Workflow, the whole process is made fast and efficient with intelligent cloud based forms. Our forms allow total flexibility for users and include prompts, notes, and comments. You’ll be able to see the live status and progress of your documents and receive notifications when actions are taken.
Chasing paper documents around the office and constantly explaining process slows your workflow. With Rethink Workflow, the whole process is made fast and efficient with intelligent cloud based forms.

Go paperless & Save Money

Cut the cost, time and frustration of manual paper-based processes. Our advanced cloud-based system makes your forms quickly, easily and readily accessible anytime, anywhere and from any device.

No Technical Skills Required

Rethink Workflow has been simplified to be user-friendly and intuitive making it easy for anyone to use, without the need for technical training or courses before getting started.

Everything is on the cloud for FREE!

Documents are hosted on the cloud, so you can access them from anywhere without the need to worry about backup, storage, updates or maintenance. Employees, remote workers, and consultants will be able to work on the go by accessing documents from anywhere. Best of all you will be saving thousands in printing and archiving fees as the data is held in the cloud and we don’t charge for installation, update or storage. Additionally, our team is ready 24/7 to provide you with dedicated technical support.
Documents are hosted on the cloud, so you can access them from anywhere without the need to worry about backup, storage, updates or maintenance.

Intuitive Form and Workflow Builder

You can build forms and workflows in seconds using our easy drag and drop function. Alongside the ability to set interactive features that enable a seamless transition of actions and prompts from initiation to completion. Follow the progress with updates on status and transitions so you know exactly what stage your documents are at.
You can build forms and workflows in seconds using our easy drag and drop function. Alongside the ability to set interactive features that enable a seamless transition of actions and prompts from initiation to completion.

Powerful Controls & Permissions

Powerful yet simple interface manages the controls and permissions for forms allowing you to safeguard confidential information and streamline only necessary data to relevant people. Prevent unauthorized alterations and protect confidential information as documents transition through the workflow progress.
Powerful yet simple interface manages the controls and permissions for forms allowing you to safeguard confidential information and streamline only necessary data to relevant people.

Integrate with Google Apps for Work®

No registration required and no further passwords needed, simply sign in with your existing Google Apps for Work® account. Rethink Workflow will automatically sync changes made in Google Admin for individuals, groups, and your whole organization. Combine Google Apps for Work® and Rethink Workflow for a complete organization and productivity tool that will help you keep on top of processes and deadlines.
No registration required and no further passwords needed, simply sign in with your existing Google Apps for Work® account.

Responsive UI

Rethink Workflow has been built with a responsive design making it just as easy to use from your mobile device as from your desktop. For ease of usability from mobiles, tablets or other handheld devices Rethink Workflow detects the device you are using and adopts the best-suited interface. There’s no need for additional apps, software or expenses to ensure that your forms work on all devices.
Rethink Workflow has been built with a responsive design making it just as easy to use from your mobile device as from your desktop.

NO NEED TO REGISTER, SIMPLY LOGIN AND USE

YES, IT IS FREE!

CREATE WORKFLOW IN 4 EASY STEPS

Click on each step to learn more.

  • 1. Build A Form

    SO SIMPLE & EASY ANYONE CAN USE IT

    Our user-friendly system allows you to drag and drop controls onto a form quickly and easily. You’ll get a wide range of preset controls from our control library. Each control is customizable with corresponding properties such as dates, times, names, etc.


    BUILD YOUR FORM WITH DRAG AND DROP

    Creating a form has never been easier. Specifically designed to be clear and visually explanatory you will intuitively move through the selection of controls, dragging and dropping the ones that you need into the form area. In just a few seconds, you will have an electronic form on the cloud that can be accessed and edited by relevant people. There’s no need to run around the office trying to follow a paper trail.

    EFFECTIVE DATA VALIDATION

    Rethink Workflow supports more than 20 types of validation, from indicating a required field to optional choices and validating a credit card number. This will save you time and reduce delays caused by missing or incorrect information. Rethink Workflow will guide users with interactive prompts to help with correct editing for each section of the form. At the same time our system will validate the information at every stage.

    VARIOUS FIELD TYPES

    From the most basic to the most advanced, we provide you with a large number of field types for you to select from. This means that once you’ve chosen a control to add to your form you can then edit the properties to suit your specific needs.

  • 2. Design Workflow

    REDEFINING WORKFLOW WITH STATES & TRANSITIONS

    We took an innovative approach to designing workflows. Our workflow system is comprised of various states and transitions. States signify the status of the document at a particular time and transitions represent the actions that move the document between states. To facilitate a continuous and interactive workflow, we allow users to view the state and transitions of a document.


    DESIGN WITH DRAG AND DROP

    Add and arrange states or transitions quickly and easily with our drag and drop function. Easily select the blocks from our control library to build and design your workflow for improved efficiency.

    MULTIPLE VARIANTS SUPPORT

    Have you ever run into trouble with changing a form and/or a policy? Or do you need to create different forms and workflow for each department or group of users? Rethink Workflow supports variant cloning so you can easily duplicate a form that needs to be processed by multiple users.

    PUBLIC VS. INTERNAL

    Unlike most other systems, Rethink Workflow allows you to publish a workflow that’s publically accessible or strictly protected for internal employees only. With just a few clicks you can set or change the authority and permissions of any forms to help secure confidentiality and sensitive information at different states of workflow.

    POWERFUL TRIGGERS

    Rethink Workflow provides powerful alerts, prompts, and triggers to quickly gather valid information. Keep everyone involved in the process informed with email alerts to assist the whole team’s coordination and improve response time. You can even include any field values in the email subject or body to guide and direct responses.

  • 3. Set Permission

    SIMPLE AND POWERFUL PERMISSION EDITOR

    Rethink Workflow has an easy to use Permission Editor that helps you to control what users can see and do on each state of a document. This prevents any user from accessing information that is not relevant to them and protects your confidential data.


    INTRINSIC FIELD PERMISSION

    Each field can be marked as read-only, editable, or hidden for a particular role on a particular state. For example, the comment field is only visible when the document is in the Pending Approval state so only the Supervisor can edit it. In Approved or Rejected state, the comment field is visible but not editable. This detailed level of permission is a valuable feature for managing and monitoring information output.

    Flexible Role Definitions

    Apply specific permissions to the document owner, groups, individuals, and departments. Where work functions overlap or when across the board collaboration is required you can use a combination of permissions. Rethink Workflow supports complex permissions like ‘Only Managers of Human Resources department can edit this field’ or ‘Only people belonging to this ad-hoc committee can take Approve action’. This makes it easy for everyone involved to understand and focus only on items they have permission to edit.

    CONTROL ACTION PERMISSIONS

    At various states of a document’s process, specific actions are assigned to each state. For example, the Owner can press Submit when a document is in the Created state but can't press Approve or Reject in Pending Approval state. This allows only managers to have certain controls over specific documents.

  • 4. Go Live!

    AUTOMATE PAPER-BASED PROCESS HAS NEVER BEEN EASIER

    With a single click, you can make a workflow available for internal or external uses. Users can start creating and submitting documents directly from their computers, tablets, or smart-phones.


    SEE PENDING ITEMS AT A GLANCE

    From your inbox page, you’ll get a quick view of all pending items and know what state each document is at. You’ll be able to manage your workload more effectively and keep on top of deadlines.

    FAST DOCUMENT SEARCH

    Simply enter a keyword and click search, to bring up all relevant documents in a comprehensive search result. You’ll be saving yourself an enormous amount of time not having to sift through individual files.

    TRACK PROGRESS & HISTORY

    Rethink Workflow allows you to track your progress and history of your documents. Our tracking system is an effective way for you to evaluate the efficiency, effectiveness, user interaction and responsiveness of your workflow. View your history to identify areas for improvement in order to improve your workflow performance.